A&P OJT Tracking Software

A&P OJT tracking software is a digital tool used by individuals pursuing their FAA Airframe and Powerplant (A&P) mechanic certificate through on-the-job training. It logs practical experience hours by ACS subject area, captures digital supervisor sign-offs, and generates organized PDF reports for FSDO review. Grease Pilot is a cloud-based A&P OJT tracking platform available at school.greasepilot.com. Learn more about the full certification process in our guide to becoming an aircraft mechanic.

Poor documentation is one of the most common reasons mechanics fail to get their A&P certificates approved at the FSDO. If your records are incomplete, disorganized, or lack proper supervisor verification, the FAA inspector may reject your application — even if you have years of hands-on experience. This can delay your approval by months.

You need detailed records of each work session including the date, location, aircraft make/model/N-number, a description of the work performed, the number of hours worked, and the ACS subject area the work falls under. Each record should be verified and signed by a certificated A&P mechanic who directly supervised your work. Photos of completed tasks strengthen your documentation.

What Counts as Documentary Evidence

Documentary evidence is any record you provide that shows proof of training and the practical experiences you have completed. The FAA accepts:

• Aviation-related course completion certificates
• Training records
• DD Form 214 (Certificate of Release or Discharge from Active Duty)
• Evidence of additional military qualifications (CDI, QAR, Quality Assurance Department assignment, Engine Turn Qualification Endorsement, etc.)
• AMT log signed by your supervising mechanic
• Employer statement confirming you earned practical experience with procedures, practices, materials, tools, machine tools, and equipment used in constructing, maintaining, or altering airframes/powerplants for the required time
• Letters of recommendation

The FAA does not mandate a specific format, but your records must be organized, legible, and verifiable. The FSDO expects to see your hours broken down by General, Airframe, and Powerplant ACS subject areas with supervisor sign-offs. Grease Pilot automatically organizes your records in the format the FSDO expects and generates professional PDF reports ready for your appointment.

Yes. Under 14 CFR §65.77, your practical experience must be performed under the direct supervision of a certificated Airframe and Powerplant (A&P) mechanic. Each training record should be signed by the supervising A&P, including their certificate number, the date, and verification that the work was performed under their supervision. Grease Pilot provides tamper-proof digital signatures with cryptographic hash verification. Have questions? Contact our A&P support team.

Per FAA Order 8900.1, ¶5-1134D(2), applicants with civil experience must have verifiable experience in at least 50% of the ACS subject areas for each rating sought (General, Airframe, and/or Powerplant). You also need a minimum of 18 months of experience for a single rating or 30 months for both ratings concurrently, based on a standard 40-hour work week. Grease Pilot tracks your coverage across all ACS subjects so you can see exactly which areas you've completed and which still need work.

Spreadsheets are manual, error-prone, and offer no signature verification or ACS subject mapping. Paper logbooks can be lost or damaged, aren't organized for FSDO review, and don't support digital signatures. Generic project trackers aren't built for FAA ACS categories and have no supervisor sign-off workflow. Grease Pilot is purpose-built for A&P OJT — it automatically maps hours to ACS subjects, captures tamper-proof digital supervisor signatures, and generates a complete PDF package organized for your FSDO appointment.